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채용정보

채용정보

채용정보는 학부생 및 대학원생 전체를 대상으로 하는 안내 서비스입니다.

BP - Team Assistant
형태구분학위대상마감일비고
정규직전체전체전체2021.10.08일반 채용

[Full-time]

BP

https://www.bp.com/en/global/corporate/careers/jobs-at-bp/Team-Assistant-130418BR.html

 

Team Assistant

  • Location: China - Central - Shanghai
  • Travel required: No
  • Job category: Business Support Group
  • Relocation available: No
  • Job type: Professionals
  • Job code: 130418BR
  • Experience level: Entry

Job summary

Responsible for supporting assigned teams/leaders by providing proactive assistance and administrative support to leadership teams' activities under supervision, in order to enhance efficiency and deliver effective solutions, whilst ensuring discretion and confidentiality.

Key Accountabilities:
  • Actively manage diaries, ensuring all meetings are prioritised, planned and arranged, including identifying dates for meetings, internal and external.
  • Ensure all meetings run smoothly by managing attendance, collating, preparing and issuing pre-reads so that team members are equipped with information prior to their meetings and issue meeting minutes when required.
  • Manage and prioritize the Calendars of the Leadership Team in a strictly confidential manner and ensure all correspondence is courteous, helpful and timely, and feedback to them accordingly. Filter calls.
  • Support the team with administrative and required matters.
  • Manage email responses and/or notices where required.
  • Liaise with internal and external contacts in the course of handling business arrangements. Liaise with other teams/PAs where necessary to ensure alignment.
  • Be responsible for complex global travel arrangements, compile itineraries, anticipate visa requirements and applications where applicable, liaise closely with other BP offices, and where possible, have a “Plan B” available.
  • Collate expense receipts, prepare monthly submissions, reconcile and submit on time.
  • Manage all your work in a strictly confidential manner.
  • Manage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g. updating GAL distribution lists, systems access etc.)

General Admin duties:
  • Build and maintain excellent working relationships with peers and BP staff globally, including external contacts.
  • Take accountability for all tasks of other Team Assistants/PAs as and when they are absent from the office
  • Code invoices using and forward the same to approvers and manage third party invoices.
  • General office admin: Act as a point of contact on a day-to-day basis, often in the absence of supervision. Confident in prioritising activities and to action/refer as appropriate. Responsible for electronic and paper filing systems, prepare e-expenses and management of invoice. Log various IT requests and faults, source and book meeting rooms for team when necessary, order stationary, meet and greet guests.

Skills & Competencies
  • University degree in any discipline
  • Diary, Inbox, Travel management experience
  • Self-motivated, proactive, takes ownership
  • Excellent organisation skills - planning and organised, efficient, project management, systematic management, pursue standardisation and clarification, consistent ways of working
  • Strong interpersonal skills, ability to build strong internal and external relationships, customer service, team player, work globally across cultures
  • Good verbal and written communication skills
  • IT literate, Internet/Intranet skills, office safety and technology
  • Fluency in Chinese and English Languages are required
  • Proven track record as a team administrator/PA

 

본 정보는 BP에서 제공한 자료로서, 기재된 정보 내용에 대한 오류 및 사용자가 본 정보를 신뢰하여 취한 모든 조치에 대하여 연세대학교 경영대학/대학원 경력개발센터는 일체의 책임을 지지 않습니다. 본 정보는 BP와 연세대학교 경영대학/대학원 경력개발센터의 동의없이 무단으로 복제 및 재배포 할 수 없습니다

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